By registering a user account, the user (“you” or “User”) acknowledges KAELTIA’s processing of your personal data in accordance with the provisions below.
What data do we collect?
We collect information, including personal information, in various ways when you use our Platform. As used in this policy, “personal information” means any information which, either alone or in combination with other information, identifies you as an individual, such as your name, physical address, IP address, and email address.
The use of personal data is necessary for us to provide our services to you. This means that you cannot object to us processing your personal data altogether and still require us to provide our services to you. However, you are entitled to object to certain use of your personal data, and to opt-out of some kinds of processing.
- Information you provide to us: When you sign up for and use our Services—you need to provide data including your name, email address and/or mobile number, and a password, you are voluntarily giving us information that we collect. That information may include either your name or your user name, physical address, email address or phone number.
- Information that is collected automatically: When you use the Services or browse one of our Websites or use our Application/s (the “Platform”), we may collect information about your visit, your usage of the Services, and your browsing. That information may include your IP address, date and time, your operating system, your browser information, your browsing activity, and other information about how you interacted with our Platform, such as actions you take while on our Platform.
The website (“Platform”) no uses its own and third-party cookies.
How do we use your data?
We use information that we collect about you or that you provide to us, including any personal information, for the following purposes and legitimate basis:
- To provide the Services through our Platform to you (legitimate basis: your consent and the improving of our Platform and Services)
- To manage contact requests from you (legitimate basis: your consent and if applicable, registration with us).
- To provide you with information, products or services that you request from us or customer support (same legitimate basis as the previous point).
- To fulfill or manage any contractual obligations between you and KAELTIA —before, during and after the contract (legitimate basis: performance of a contract)
- To notify you about changes to our Platform or any products or services we offer or provide through it (legitimate basis: your consent and, if applicable, the improving of our Platform and Services).
How do we protect your data?
KAELTIA COMPLIANCE SERVICES, SLU has implemented appropriate technical and organizational measures for the protection of your personal data to ensure that only authorized persons are given access to it.
How long is your data stored?
KAELTIA COMPLIANCE SERVICES, SLU will not store or process your personal data for any longer time than what is necessary to fulfill the purposes for the processing set out in this Personal Data Policy or according to any mandatory applicable law. Therefore, when the purpose has been fulfilled in relation to a specific type of personal data, KAELTIA COMPLIANCE SERVICES, SLU will delete or anonymize the relevant personal data as soon as reasonably possible.
How do we share and disclose information to third parties?
We only share personal data within our organization if and as far as necessary for the purposes specified in this Privacy Notice. Our staff members processing personal data are bound to confidentiality.
We do not share personal data with any third party outside of our organization unless one of the following circumstances applies:
Necessary for the purposes. We may share personal data with our affiliated companies and other service providers that support us in the realization of the purposes specified in this Privacy Notice, such as by performing data hosting. Our agreements with these service providers foresee privacy and security commitments from these service providers that are no less protective than our own commitments described in this Privacy Notice.
For legal reasons. We may share personal data with third parties if we have good-faith belief that their access to and use of the personal data is necessary (i) to meet any applicable law and/or court order, (ii) to detect, prevent or otherwise address fraud, security or technical issues, and/or (iii) to protect the interests, properties or safety of us, our you or the public, in accordance with the law. We will notify you about such disclosure, as far as reasonably possible.
In relation to corporate restructuring. If we are in a process of merger, acquisition or asset sale, we may transfer personal data to the involved third party. We continue to ensure the confidentiality of all personal data.
Upon User’s consent. We may share personal data with third parties for other reasons than the ones mentioned above, if we obtained your explicit consent to do so. You have the right to withdraw this consent at any time.
What are your rights regarding personal data?
Right to access and rectification
You have the right to obtain information on what personal data KAELTIA COMPLIANCE SERVICES, SLU processes regarding you, the source of the data, for what purposes the data has been used, and the identity of parties to whom the data has been provided. If a request is manifestly unfounded or excessive, in particular because of its repetitive character, KAELTIA COMPLIANCE SERVICES, SLU may also refuse to act on the request.
You have also the right to, at any time, request a correction of any inaccurate or incomplete personal data.
Right to erasure (‘right to be forgotten’)
You may request that your personal data be erased in specific circumstance, for example, if you have deleted your user profile, the personal data is no longer necessary in relation to the purposes for which is was collected if there is no lawful reason for continuation of processing, the processing is unlawful, or the personal data has to be erased or anonymized to comply with a legal obligation in the European Union. This list is not exhaustive. Please contact KAELTIA COMPLIANCE SERVICES, SLU to receive further information on erasure of your personal data.
Right to object
You are entitled to object to processing of personal data that we base on our legitimate interest on grounds relating to your particular situation. If you lodge an objection, and the processing is based on a legitimate interest, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that overrides your privacy interest.
However, please note that even if you object to certain processing, KAELTIA COMPLIANCE SERVICES, SLU may continue such processing if it is based on another legitimate basis, for example to provide services to you (should you still want to receive them) or to fulfil legal obligations.
Right to restriction
You can request that processing of your personal data is restricted if the personal data may not be correct, if you consider the processing to be unlawful, if KAELTIA COMPLIANCE SERVICES, SLU is basing its processing on a legitimate interest or if you believe that KAELTIA COMPLIANCE SERVICES, SLU does no longer need the personal data for providing you its services or products.
Right to withdraw consent
If you at any time have provided a consent to KAELTIA COMPLIANCE SERVICES, SLU for processing of personal data, you can always withdraw such consent for any future processing that is reliant on such consent.
Right to data portability
You have the right to receive the personal data concerning you, which you have provided to us, and that we process based on consent or to perform our agreement with you in a structured, commonly used and machine-readable format. You may also ask us to transmit such data directly to another controller where technically feasible.
You can make use of some of your rights, for example the right to opt-out from marketing based on your usage, by signing in to your account. When you are signed in, you can also make changes to certain personal data which we have stored about you.
You can also always contact us by phone (+34 984391044) or email at firstname.lastname@example.org if you want to make use of your rights.
What to do if you have any complaints?
If you have any complaints on how we use your personal data, or would like further information, we would ask you to first contact at KAELTIA COMPLIANCE SERVICES, SLU, Calle Margarita Salas, 2, 1º K, 33204, Gijón, Asturias, or by email at email@example.com
However, you can also always make a complaint about how we process your personal data with the relevant public supervisory authority, specifically the authority where you live, work or where the alleged infringement has occurred.
The relevant authority in Spain is: Agencia Española de Protección de Datos